Policy Statement: Students who never attend courses in which they are enrolled and do not personally drop/withdraw may be administratively withdrawn from each affected class. The appropriate faculty member may submit the Administrative Withdrawal after the last day to drop a class without a grade but before the last day to withdraw for the semester.  Students will be charged a fixed rate of 25% per credit hour.*

Background:   Currently, students who fail to attend courses in which they have enrolled are awarded a failing grade and charged the full amount for the course.  Exceptions, through an appeal process, are made on a case-by-case basis.  The process behind each exception request is time-consuming and entails much research on the part of faculty and staff.  The number of requests will likely increase due to the elimination of canceling enrollment for non-payment. 

Purpose: Reduce the number of appeals for non-attendance, apply a financial consequence for fixed costs associated with the course, and eliminate failing grades for students who never attended class.

Implementation Date: Fall 2003

Related Procedures: Faculty member shall submit in writing a request for Administrative Withdrawal to the Dean of Enrollment Services.

Coordinating Offices: Enrollment Services, Office of the Bursar

Academic Affairs Point-of-Contact: Dean of Enrollment Services

Policy approved by the Vice President for Academic Affairs on May 20, 2003.                   

Key Words: Administrative Withdrawal, Late Drop/Withdrawal, Drop for Non-Attendance

*The 25% per credit hour is considered to be an administrative processing fee.

**This policy will require support from the Vice President for Administration and Finance to initiate the administrative charge.

The University of Central Oklahoma
5-20-03