Policy Statement:  A student has three years to complete a degree after a major code has been inactivated.  A student may not declare a major code that has been inactivated regardless of the student’s catalog year.

 

Background: This policy will not impact programs in which significant curriculum changes have occurred, but the major code remains.

 

Purpose:  

 

Implementation Date: Fall 2004

 

Related Procedures:

Procedures for Notifying Students of a Program Discontinuation

1.  Inactivate the major in Banner so it cannot be declared by future students.

2.  Inform and train advisors and admission officers to prevent any student, even with a earlier catalog year, to declare a discontinued major after the program discontinuation and phase out has been announced.

3. Academic department chairpersons prepare announcement to be read by the faculty in the affected classes of the program being discontinued. 
4. Prepare a letter and mail to all enrolled students in the discontinued major informing them of the three year time frame to complete their program.   It will be important to identify the semester/ year of the last course offering and final semester/year for graduation in that program.
5. Search Banner and prepare a list of non enrolled students with declared majors of the discontinued program who have been away from UCO for less than two years.   Depending on the size of the list, determine how to best inform students.

Coordinating Offices: Department chairs

 

Academic Affairs Point-of-Contact: Assistant Vice President for Enrollment Management/Registrar

 

Policy approved by the Vice President for Academic Affairs on January 23, 2004.

 

Key Words: Discontinued Majors, Inactivated Major Code

 

The University of Central Oklahoma

December 16, 2003